Privacy Policy

Update October 2021

The Longleigh Foundation is committed to ensuring that your privacy is protected. This privacy statement sets out how Longleigh uses and protects any information that you give when you use this website. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. This privacy statement is effective from 25 May 2018.

You can contact us at any stage with queries or concerns using the details in the “Contact Us” section below.

Privacy Statement

1. WHAT WE COLLECT
   1.1. We may collect the following information about you from a third-party organisation through the use of this website:
     1.1.1.1. Name
     1.1.1.2. Contact information including home address, email address and telephone number
   1.2. For the purpose of this statement, a third-party organisation includes your social housing provider or a charitable organisation funded by Longleigh to provide additional support services to you.
   1.3. If you are applying for any form of grant – on behalf of someone else or on behalf of your organisation, you will be asked to provide information which we believe is necessary for us to verify and assess the application:
     1.3.1.1. For Project and Research Grants, this will include contact information of the applicant the organisation they represent, together with detailed information about the project/work that funding is being sought for.
     1.3.1.2. For Individual Grants, this will require the supporting staff member who is completing the application to provide information relating to:
      – Confirmation that they have the resident’s consent to submit an application on their behalf and provide us with the required personal information;
      – Whether or not the resident is a resident of eligible social housing providers. The web-form automatically prevents continuing with the application if the resident is not a resident of an eligible social housing provider;
      – Contact information for the supporting staff member, the resident and any other supporting agency, if required;
      – Household information for the resident, for example, the number of people living in the house and number of dependent children and their ages;
      – Reasons for needing the grant and what the grant will be spent on; and
      – If required, supporting qualifying evidence depending on the specific type of grant the application is for. For example, this might be information related to the resident’s physical or mental health; or evidence to confirm employment, self-employment or a place on a further or higher-education course.
   1.4 We will also collect information relating to age bracket and geographical location. This information is used in statistical form only and will not be used to make decisions about you or your application.

2. WHAT WE DO WITH THE INFORMATION WE GATHER
   2.1. It is in the legitimate interests of Longleigh to collect this information in order to understand the needs of the beneficiary groups we support and to provide those beneficiaries and stakeholders with a better service, and in particular for the following reasons:
     2.1.1.1. To process applications for grants
     2.1.1.2. Internal record keeping
     2.1.1.3. To perform statistical analysis in order to improve our services and report on impact
     2.1.1.4. Verifying and assessing funding applications
   2.2. We shall not retain data for longer than necessary for our legitimate commercial interests. Longleigh has a limit on how often an application for grants can be made. As such, we usually keep information for one year following the conclusion of an application; whether that is through the provision of grant for successful applications, or notification of an unsuccessful application. However, there may be instances where we need to keep information for longer, for example where we have a statutory or regulatory obligation to do so, or require it in relation to any dispute or legal action.
   2.3. Where we have been provided with sensitive information, for example evidence of a disability or financial situation, this information will be kept for no longer than three months following the conclusion of an application.

3. WHO WE WILL SHARE YOUR INFORMATION WITH
   PROJECT AND RESEARCH GRANTS
   3.1. In relation to Longleigh’s Project & Research Grants, where you have applied to us for a grant, we will contact any referee whom you have identified and provide them with the information in your application form to enable them to verify this.
   INDIVIDUAL GRANTS
   3.2. If you are a supporting staff member making an application for an individual grant on behalf of a resident, we may have need to ask you to provide us with additional data about the resident, which we reasonably believe is relevant to the consideration of the application.
   3.3. We may need to share some information with our suppliers in the fulfilment of a grant, for example, the residents name, telephone number and address.
   3.4. We may need to share some information with other charitable organisations we fund in order to ensure you are receiving the right package of support for you and to report on the programmes impact.
   3.5. Other than as described above, we will not share, sell, distribute or lease your personal information to third parties unless we are required by law to do so.

4. CONTROLLING YOUR PERSONAL INFORMATION
   4.1. You have the right to object to us using your information in certain ways, or in some cases to have your information deleted from our systems. If you would like us to look into this, please contact us and we will consider your request carefully. There may be circumstances where we still need to use your information in certain ways, despite your request. If that is the case, we will explain this to you.
   4.2. You are also entitled to:
     4.2.1.1. Request details of personal information which we hold about you under the Data Protection Act 2018, including information about how we use your data.
     4.2.1.2. Ask us to correct or update your information if you believe that any information we are holding is incorrect or incomplete.
     4.2.1.3. Withdraw your consent to our use of sensitive personal data (such as equality and diversity or health information) where you have provided this voluntarily on the basis of consent. If you withdraw your consent, this may have an impact on our consideration of your application, but we will discuss this with you at the relevant time.
     4.2.1.4. You also have the right to lodge a complaint with the Information Commissioners’ Office if you believe that Longleigh has not complied with the terms of this statement, or if you have any other concerns about the way in which we deal with your data. 

5. SECURITY
   5.1. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

6. LINKS TO OTHER WEBSITES
   6.1. Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

7. CONTACT US
   7.1. If you have any queries or questions about the way we use your information, or talk to us about any of your rights as set out above, please contact us by email on: dataprotection@longleigh.org